ArtBuild template ArtBuild template · All of Canada
Deposit dispute evidence pack
One indexed file of the deposit dispute.
- Version
- 2026.1
- Last updated
- October 24, 2026
Prepared by ArtBuild to help you organise your paperwork. It is general information, not legal advice, and it has not been reviewed by a lawyer. Check the rules for your province or territory before you act.
Part of the Construction Deposits and Refunds Kit: start with its guide, and download the whole kit there.
Download PDF Download editable Word (.docx)
Create a traceable chronology
Use this pack to present the deposit history, contractual context and disputed deductions. Preserve originals and include records that contradict your position. Keep a secure master index and redact unrelated financial or personal information in copies.
- Project contract and parties
- Prepared by date and version
- Intended reviewer and purpose
- Refund request and disputed amount
- Original record custodian
| Date | Event or statement | Evidence ID | Confirmed or disputed |
|---|
- Missing record and owner
- Secure storage and access scope
Connect money and proposed deductions
| Transaction ID | Receipt refund or reversal | CAD | Bank evidence |
|---|
| Proposed charge | Work or commitment ID | Basis and evidence | Review status |
|---|
- Receipt totals match the bank and payment ledger.
- Refunds and chargebacks are counted once.
- Completed work is measured and supported.
- Uninstalled materials exclude installed items.
- Supplier credits and mitigation are applied once.
- Contract wording is included in full with amendments.
- Reconciliation workbook version
- Unresolved difference and explanation
Prepare the review and dispatch record
| Review question | Supporting and contrary evidence | Reviewer / next action |
|---|---|---|
| Cancellation ground and timing | [enter] | [enter] |
| Deposit term effect | [enter] | [enter] |
| Permissible deductions | [enter] | [enter] |
| Refund amount and method | [enter] | [enter] |
| Settlement scope | [enter] | [enter] |
- Official provisions and legal review limits
- Decision record and authorization
- Exact correspondence versions
- Recipient delivery method and date
- New facts requiring an update
Fictional evidence conflict: the ledger shows a refund requested, while the bank shows no debit. Retain both records and classify the refund as pending until its actual status is established. Do not silently reduce cash held.
This pack does not establish liability, privilege or legal entitlement by its title.
Before you act: this document is general information prepared by ArtBuild to help you organise facts and paperwork. It is not legal advice and has not been reviewed by a lawyer for your situation. Rules differ by province and territory and change over time. Check the official source for your project, and for deadlines, liens, court or insolvency steps, speak with a lawyer licensed where the project is located.