Deposit refund decision record

Document a human decision and its basis

Complete after the evidence, arithmetic and applicable legal rules have been reviewed. The workbook produces a candidate balance, not a legal decision. Record full refund, partial refund, no refund or deferred review explicitly with reasons and authorization.

Project parties and request reference

Decision date and account snapshot

Decision maker role and authority

Legal reviewer jurisdiction and source

Requested amount and verified net cash held

Reviewed charges and supporting schedule

Proposed refund and unresolved difference

Control payment and later adjustments

Selected decision and specific reasons

Unresolved or disputed items

Confirmed deadline or administrative target identified

Payment approver and recipient verification

Chargeback status checked date and source

Communication version and dispatch

Actual refund date amount and transaction ID

• All cleared receipts and prior refunds are included.
• Pending chargebacks are not deducted as completed transactions.
• Materials and completed work do not overlap.
• No charge is included merely because it was incurred.
• Any mandatory refund requirement has been addressed.
• The bank entry and client receipt will be reconciled.

If the decision is deferred, record the precise missing information, owner and next action. Deferral is not an extension of a statutory obligation. If new money movements occur, reopen the reconciliation before paying.

Decision maker signature and date

Post-payment reconciliation and remaining issues

Before you act: this document is general information prepared by ArtBuild to help you organise facts and paperwork. It is not legal advice and has not been reviewed by a lawyer for your situation. Rules differ by province and territory and change over time. Check the official source for your project, and for deadlines, liens, court or insolvency steps, speak with a lawyer licensed where the project is located.