ArtBuild template ArtBuild template · All of Canada
Final payment request after cancellation
Ask in writing for the final payment after cancellation.
- Version
- 2026.1
- Last updated
- October 24, 2026
Prepared by ArtBuild to help you organise your paperwork. It is general information, not legal advice, and it has not been reviewed by a lawyer. Check the rules for your province or territory before you act.
Part of the Contract Cancellation and Recovery Kit: start with its guide, and download the whole kit there.
Download editable Word (.docx)
State the reviewed account clearly
Complete only after the proposed final account is reconciled. If the arithmetic shows a refund, use a refund communication instead of demanding payment. Do not describe disputed estimates as an agreed debt.
- Date and delivery method
- Project contract and parties
- Recipient and notice address
- Final account reference and version
- Requested amount and reviewed basis
- Response contact and administrative target
Dear [recipient],
Following your instruction concerning [scope] on [date], we enclose our itemized final account and supporting schedule. The proposed account records [charges], less [receipts], with [refunds or adjustments], leaving [amount] requested on [basis]. Items still disputed or excluded are [list].
Please confirm payment arrangements or identify each disputed line with supporting records. The requested response date is [administrative target], unless a separately reviewed contractual or legal date is expressly identified.
Attach the evidence and retain the response
| Attachment | Version / date | Relevant account lines |
|---|
- Separate deadline review and source
- Property or handover items still open
- Authorized sender name role signature and date
- Dispatch and receipt evidence
- Response received and next action
- Deposits and all receipts are credited once.
- Uninstalled materials exclude items already valued in completed work.
- Refunds and mitigation recoveries match source records.
- Interest fees or lost profits are omitted unless separately reviewed and supported.
- No release is inferred from the request.
Optional only after review: [insert specifically authorized interest or remedy wording and source]. This template is a commercial payment request, not a statutory lien, adjudication filing or legal opinion.
Before you act: this document is general information prepared by ArtBuild to help you organise facts and paperwork. It is not legal advice and has not been reviewed by a lawyer for your situation. Rules differ by province and territory and change over time. Check the official source for your project, and for deadlines, liens, court or insolvency steps, speak with a lawyer licensed where the project is located.