Notice of payment default (template)

Complete only after project specific review

This draft requires the applicable clause, default facts, recipient, delivery method and any required cure terms to be verified. Its title does not make it an effective contractual or statutory notice. Do not send with unresolved fields or an invented period.

Notice date and exact delivery method

Creditor and debtor legal names

Project contract and notice address

Clause or other reviewed basis

Reviewer and approved notice version

Invoice references and verified due-date basis

To [authorized recipient],

Under [reviewed clause or basis], we notify you of the following payment issue: [specific obligation, invoices and verified facts]. The attached statement reconciles [gross amount], [credits] and [payments received], producing [balance]. The amount relied on for this notice is [amount and explanation], with [disputed or holdback items] identified separately.

Please remedy the identified issue by [reviewer-confirmed requirement and date, if applicable] using [payment or other required action]. The basis and calculation for that requirement are [source and reviewed trigger]. No period is supplied by this template.

Review consequences and delivery

Optional consequence wording only after review: If the identified issue remains unresolved after all applicable conditions are satisfied, we intend to consider [specific reviewed action and limits]. This notice does not itself implement a suspension or termination.

Please direct your response and supporting records to [contact].

Signed [authorized name and role] on [date].

Attachments and statement snapshot

Cure requirement verified by and source

Other required recipients and approvals

Internal dispatch authorization

Sent date time method and receipt evidence

Monitoring owner and next check

• The amount and default basis match the supporting records.
• Any cure date is confirmed from the applicable source.
• Notice recipient and method have been checked.
• No unsupported threat or statutory label remains.
• The exact sent version and delivery evidence will be retained.

A general reminder and a formal default notice are not automatically interchangeable.

Before you act: this document is general information prepared by ArtBuild to help you organise facts and paperwork. It is not legal advice and has not been reviewed by a lawyer for your situation. Rules differ by province and territory and change over time. Check the official source for your project, and for deadlines, liens, court or insolvency steps, speak with a lawyer licensed where the project is located.