ArtBuild template ArtBuild template · All of Canada
Upstream payment dispute evidence pack
One indexed file of the payment dispute for your adviser.
- Version
- 2026.1
- Last updated
- October 24, 2026
Prepared by ArtBuild to help you organise your paperwork. It is general information, not legal advice, and it has not been reviewed by a lawyer. Check the rules for your province or territory before you act.
Part of the Pay-When-Paid Protection Kit: start with its guide, and download the whole kit there.
Download PDF Download editable Word (.docx)
Create the subcontract payment chronology
Use this pack to connect your payment claim, the upstream explanation and the complete contract. Preserve evidence that contradicts your position as well as evidence that supports it. The pack does not decide clause enforceability.
- Project subcontract and parties
- Owner and upstream contracting chain
- Prepared by date version and intended recipient
- Invoices and work periods in dispute
| Date | Event or statement | Source ID | Confirmed reported or disputed |
|---|
- Exact upstream-payment explanation
- Your requested resolution and current response
Reconcile the account and upstream evidence
| Your invoice | Gross CAD | Credits CAD | Received CAD | Balance CAD |
|---|
- Holdback within balance
- Disputed items and deductions
- Upstream application and allocated scope
- Owner receipt evidence and verification limits
- Attach complete payment clauses and incorporated terms.
- Include invoice delivery and performance records.
- Keep owner-payment information clearly separate from your own receipts.
- Record partial payments and subsequent reversals.
- Attach notices, demands and responses with exact delivery dates.
- Index evidence of unrelated upstream disputes or allocation gaps.
Prepare the review questions
| Question | Supporting and contrary record | Reviewer / action |
|---|---|---|
| Contractual payment trigger | [enter] | [enter] |
| Effect of owner-payment clause | [enter] | [legal review] |
| Statutory application and notices | [enter] | [legal review] |
| Ledger and allocation difference | [enter] | [enter] |
| Separate lien or other step | [enter] | [legal review] |
- Missing documents and owner
- Original custodian and secure copy index
- Confirmed procedural dates and source
- Next communication and reviewer
- Dispatch version and recipient
Keep originals unchanged. No source in this pack should be described as an admission of liability unless that is established by the actual record and reviewed.
Before you act: this document is general information prepared by ArtBuild to help you organise facts and paperwork. It is not legal advice and has not been reviewed by a lawyer for your situation. Rules differ by province and territory and change over time. Check the official source for your project, and for deadlines, liens, court or insolvency steps, speak with a lawyer licensed where the project is located.