ArtBuild template ArtBuild template · All of Canada
Payment dispute evidence pack
Assemble one indexed file of the dispute for your adviser.
- Version
- 2026.1
- Last updated
- October 24, 2026
Prepared by ArtBuild to help you organise your paperwork. It is general information, not legal advice, and it has not been reviewed by a lawyer. Check the rules for your province or territory before you act.
Part of the Unpaid Construction Payment Recovery Kit: start with its guide, and download the whole kit there.
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Case summary and file controls
Prepare this pack for internal review or a professional adviser. Use document IDs to connect each assertion to a record. Keep original records intact and identify facts that are disputed or not yet supported. The pack is an organizational tool, not a prescribed filing.
- Project and address
- Province or territory; residential or commercial
- Owner type and contract tier
- Claimant and customer legal names
- Contract reference and version
- Prepared by, as-of date and version
- Secure original-record location
Issue statement
- Work or materials supplied
- Amount requested and reconciliation basis
- Customer position in their own terms
- Agreed facts
- Disputed facts and missing evidence
| Key event | Date / uncertainty | Evidence ID |
|---|
Financial reconciliation
Use gross invoice amounts including tax. Record credits and payments once. Identify holdback and disputed amounts as portions of the balance, not additional charges. Attach the supporting ledger and bank evidence.
| Invoice / date | Gross CAD | Credits CAD | Paid CAD | Balance CAD |
|---|
- Total gross invoices CAD
- Total credits CAD
- Total allocated payments CAD
- Ledger balance CAD
- Holdback within balance CAD
- Disputed portion within balance CAD
- Unapplied receipts and reason
- Interest, fees or extras excluded pending review
Change and performance evidence
| Item / change ID | Approval evidence | Performance evidence | Invoice link |
|---|
Evidence index and handoff
| ID | Document / date | Fact supported | Custodian / path |
|---|
- Contract, invoices, credits, remittances and performance records reconcile.
- Complete correspondence and objections are included, not only selected favourable extracts.
- Original and annotated versions are distinguishable; access is restricted.
- Customer names, amounts and dates agree across the summary and attachments.
- Time-sensitive legal questions are separately flagged for review.
- Questions for adviser
- Known notices or proceedings
- Dates needing urgent confirmation
- Prepared by and date
- Transferred to, date and secure method
Do not label the pack privileged or court-ready without appropriate advice. Remove unnecessary personal or banking information from distribution copies.
Before you act: this document is general information prepared by ArtBuild to help you organise facts and paperwork. It is not legal advice and has not been reviewed by a lawyer for your situation. Rules differ by province and territory and change over time. Check the official source for your project, and for deadlines, liens, court or insolvency steps, speak with a lawyer licensed where the project is located.