ArtBuild OS

ArtBuild template ArtBuild template · All of Canada

Photo and Evidence Register

Index photos and evidence with dates, locations and originals.

Version
2026.1
Last updated
October 24, 2026

Prepared by ArtBuild to help you organise your paperwork. It is general information, not legal advice, and it has not been reviewed by a lawyer. Check the rules for your province or territory before you act.

Part of the Defective Work Disputes Kit: start with its guide, and download the whole kit there.

Download Excel workbook (.xlsx)

What this workbook is for

Index photos and evidence with dates, locations and originals.

How to use it

  1. Download the Excel workbook and save a copy for each project.
  2. Type only in the amber cells; grey cells calculate automatically. Formulas are protected so they cannot be overwritten by accident.
  3. On a phone, scroll sideways to see every column; nothing is frozen, so the whole screen is yours.
  4. Use the example sheet to see how a completed row looks; it uses fictional figures.

Keep originals unchanged. Describe what the image shows; cause and responsibility require separate assessment.

Columns in the workbook

  • Evidence ID
  • Issue ID
  • Captured date
  • Captured by
  • Location / direction
  • Original file path
  • Original or copy
  • Parent original ID
  • Access class
  • Review flag

Sheets

  • Evidence
  • Fictional examples

Before you act: this document is general information prepared by ArtBuild to help you organise facts and paperwork. It is not legal advice and has not been reviewed by a lawyer for your situation. Rules differ by province and territory and change over time. Check the official source for your project, and for deadlines, liens, court or insolvency steps, speak with a lawyer licensed where the project is located.

All Construction Disputes

ArtBuild template ArtBuild guide · All of Canada

Defective work dispute guide

Start here: respond to a deficiency complaint without admitting or denying fault.

Version 2026.1

ArtBuild template ArtBuild resource kit · All of Canada

Defective Work Disputes Kit

Use this kit when a client says your work is defective or incomplete and wants it fixed, wants money back or refuses to pay.

Version 2026.1

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